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ITEM 1 - WELCOME BY CFSA PATRON
1. The Chairman introduced himself to the members and warmly welcomed them to the 2008 Reunion, commenting on another particularly strong turnout from the CFSA membership.
ITEM 2 – INTRODUCTION BY COMDT CFS
2. Comdt CFS introduced himself to the membership and gave a few details of his background before he became the Comdt in Sep 07. The Comdt updated the membership on CFS matters of the moment including the future of CFS within the Military Flying Training System. The visits that CFS had undertaken during the past year were also highlighted, and these included overseas visits to Oman, Ghana, Sri Lanka and Qatar. The future of RAFAT was discussed, including its move to RAF Waddington in 2011. Comdt CFS thanked Sqn Ldr Jim Gardiner for continuing to maintain and administer the CFSA website. Finally, the Comdt informed the membership of the departure of Sir Paddy Hine as the Patron, who is to be replaced by AVM Blackley.
ITEM 3 - MINUTES OF THE LAST MEETING
3. The Minutes of the last meeting were accepted as a true and accurate record.
ITEM 4 - MATTERS ARISING
4. Members Contact Details. A number of members had raised an issue before the meeting on gaining access to other members contact details. This issue was debated by the membership, including what details should made available and security concerns.
5. It was decided that Sqn Ldr Jim Gardiner would look at how to put members’ details onto the website. It was highlighted that the details would have to be secure, available only to CFSA members and would be limited to purely email addresses.
6. Reunion Dinner Funding. As the CFSA fund pays in advance for the CFSA Reunion and dinner, the fund this year nearly went into the red. The idea of paying a deposit for the dinner was discussed.
7. It was proposed by Air Cdre Bostock and seconded by AVM Dodworth that a deposit of £15 would be levied for next year’s dinner. The proposal was agreed unanimously by the membership.
8. Membership Charge. To help bolster the CFSA Fund, a change to the one off membership fee was discussed.
9. It was proposed by Air Cdre Bostock and seconded by AVM Dodworth that a new fee of £15 would be introduced. The proposal was agreed unanimously by the membership.
10. Newsletter. The issue of the cost of posting the newsletter and minutes to all members, especially those overseas was discussed.
11. It was proposed by Sqn Ldr Hughes and seconded by AVM Huxley that this years minutes and newsletter would be sent out by post; however, after this, all communication would be via email or the website.
Note from Hon Sec: All members should ensure that their contact their electronic contact details are correct and continually updated.
ITEM 5 - FINANCIAL REPORT
12. The Hon Sec detailed that there are 2 accounts used for the administration of the CFSA funds: the Reunion Fund and the Souvenir Fund. They are administered separately to ensure that reunion event and souvenir business are self-balancing, but are managed such that there is sufficient capital between them to ensure that we do not go overdrawn between the expenditure on a reunion and the receipt of payment from members.
13. Reunion Fund. The Statement of Account of the CFSA (Reunion) Fund for the year ending 31 Mar 07 is at Enclosure 1. The balance as at 31 Mar 07 was £2776.81 compared with 2743.74 at the start of the FY resulting in a £33.07 increase in the end-of year balance compared with last year.
14. Souvenir Fund. The Statement of Account of the CFSA (Souvenir) Fund for the year ending 31 Mar 07 is also at Enclosure 1. The Souvenir fund net assets at the end of the FY stood at £3160.94 having started the year at £2984.89. The end of year figure comprised £1270.80 cash and £1890.14 stock.
15. The Financial report was unanimously accepted:
ITEM 6 – EVENTS OF THE DAY
16. The Hon Sec gave an overview of the day’s activities.
ITEM 7 - ANY OTHER BUSINESS
17. Silver Fund. The Hon Sec briefed the membership on the CFS silver fund. Unfortunately, the repairs promised in last year’s minutes had not been completed, due to higher than expected costs. More repairs would be started over the coming months, and The Hon Sec agreed to update the Membership at the next meeting.
18. CFS Museum. The Comdt briefed the membership on a new directive by the RAF Cranwell Stn Cdr to open up a RAF Cranwell museum, which would incorporate the CFS Museum. This museum would be properly funded and CFS would have an equal say in how the museum was designed and run. The CFSA Hon Sec would be a member of the museum’s standing committee. It was hoped that the museum would be open in time for the next reunion.
19. CFSA Administration. The Comdt made the membership aware of the increasing spotlight that was being placed on the amount of work the administration of the CFSA requires from HQ CFS personnel. Although the Comdt is happy for the HQ to continue to run the CFSA’s administration at the moment, a time would come in the near future, when the CFSA may need to take a more active role in its endeavours.
20. CFS Crockery. The Comdt was looking into selling off the large amount of CFS crockery that has been collected. A 12 seating dinner service would be kept; however, Cmd Accts would be contacted to see how we could legally dispose of the rest. All profits would be returned to the CFSA.
23. The CFSA Patron, ACM Sir Paddy Hine, thanked the membership for their efforts during his tenure, as well as the Comdt and his staff.
ITEM 8 - DATE FOR 2009 REUNION
24. The date for the 2009 CFSA Reunion was set for 20 Aug 09. This is a month later than usual because of a lack of rooms in any of the Messes. The 20 Aug is during an IOT stand down, when rooms are vacated.
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